Virtual board and remote work meeting appear to be here for the long haul since the pandemic is forcing businesses to change their working practices. The flexibility of a virtual meeting allows participants to be able to participate without having consider travel restrictions or quarantine periods, as well as reducing expenses from hotels and flights.
Online meetings are simple to set up, and have become common in mission-driven organizations who wish to keep their communications on track despite you can find out more itcounts.org.uk/third-party-risk-management-and-securing-external-data/ the COVID-19 Crisis. It’s important to know the potential pitfalls of online meetings to avoid them and ensure that your online board meetings are as effective as possible.
The most important thing to consider is the software platform you select for your virtual or hybrid board meetings. Select a platform which has the Waiting Room function to guard your meeting from intruders and only allow attendees who are invited by the co-host of the meeting or host. Provide training for your board members to help them become familiar with the technology, and also learn how to use it correctly.
Encourage your board members, to make use of a headset or speakerphone for the duration of meetings. Also encourage them to clean and organize their home office to make it appear professional and camera-ready. Remove personal photos and distracting items. Encourage them to sit in a chair rather than on their bed or couch. This will make them appear more professional and presentable throughout the meeting. Encourage them to speak out at the beginning of the meeting to ensure that everyone hears and the meeting begins on an optimistic note.