The software for your data room is a unique due-diligence software that offers structure, organization and user-friendliness to a lengthy and complicated process. During M&As, tenders and capital raising, as well in other corporate events, many documents have to be viewed in order to arrive at an informed decision. It takes a long time to go through all this information and it can lead to mistakes.
There are numerous options that can make reviewing more efficient. One of the most helpful features is a robust Q&A feature that allows you to add questions, comments, and answers in real-time for all documents in the data room. There is also a range of security options including fence view, screen lock and encryption. These options will prevent unauthorized access, and reduce the chance that cyberattacks or breaches could occur after sensitive data leaves your company firewall.
Granular permission settings are yet another directory important feature. They can be applied to folders, roles and documents. You may want to limit access to or download of spreadsheets only to certain users and allow them to make notes.
If you need more advanced features, look for a provider that has customizable security controls. For instance, iDeals allows you to add a custom watermark to all documents and configure multiple user permissions including ‘view only’ modes, fence view, screenshot blocking remote wipe, and up to eight levels of access control. It also supports multiple languages and has redaction built-in.